A drinks reception should be more than just glasses of fizz and polite chatter. Whether you’re hosting a wedding, a corporate gathering, or a banquet, this is the moment that sets the tone for the rest of the event. Get it right, and you’ll have guests laughing, mingling, and creating memories before the main event even begins.
Here are 5 tips to help you plan a drinks reception that people will rave about:
1. Think about flow (not just the drinks)
It’s tempting to picture a drinks reception as “everyone in one room with glasses in hand.” But the best receptions are designed with movement in mind. Arrange clusters of standing tables, keep the bar accessible, and consider a mix of indoor and outdoor spaces (if possible). Top tip: place an “activation” at the furthest part of the room from the entrance and the bar - this will encourage people to move into and fill the space!
Why it matters: Good flow prevents bottlenecks at the bar, encourages mingling across different groups, and ensures nobody feels stuck. Guests who move around naturally are more likely to meet new people and enjoy themselves - which makes your event feel alive from the start.
2. Offer variety without overcomplicating
Yes, bubbly is a classic. But not everyone drinks champagne or cocktails. A thoughtful mix of drinks - including non-alcoholic options that feel just as special - shows you’ve considered all your guests. Even something as simple as a signature mocktail can elevate the experience.
Why it matters: When guests feel seen and taken care of - whether they’re sipping prosecco or a beautifully presented alcohol-free alternative - they feel more included. That inclusivity builds positive energy in the room and avoids anyone quietly wishing the reception would end sooner.
3. Curate the soundtrack
Music matters. A live quartet, a jazz trio, or even a great playlist sets the mood instantly. Keep it upbeat and light - enough to add atmosphere without drowning conversation. Top tip: brief the DJ or band to keep levels at a comfortable level; often these people try to be the centre of the event and over-cook the volume; making it uncomfortable for your guests!
Why it matters: The right music makes arriving guests feel instantly welcome and keeps the mood buoyant. It also prevents awkward silences, helping conversation flow more easily. Think of music as the invisible glue that keeps energy levels consistent.
4. Don’t forget the nibbles
Nobody wants to sip on an empty stomach. Bite-sized, easy-to-handle canapés are perfect. Avoid anything messy or overly complicated - this is the mingling stage, not a sit-down meal. Remember inclusivity here too - make sure to have plenty of vegan and gluten free options. My personal opinion is that if all canapés are vegan then nobody has to worry!
Why it matters: Hungry guests are distracted guests. Well-chosen canapés keep spirits up, stop people getting tipsy too quickly, and give your reception that touch of luxury. It’s a small detail that makes a big difference to how guests experience the entire evening.
5. Add a touch of surprise
This is where you can really stand out. A drinks reception is about breaking the ice and getting people talking. Entertainment that sparks conversation - like a walkaround magician - turns polite small talk into genuine laughter and amazement. It’s not about “filling time,” it’s about creating moments that guests will remember long after the last glass is cleared.
Why it matters: A shared experience - something unexpected and fun - becomes the talking point that bonds strangers and friends alike. By the time your main event begins, guests are already warmed up, smiling, and fully engaged. It also creates amazing moments for your photographer to capture laughter and reactions on your guests’ faces!
✨ Bonus tip: The best receptions combine great drinks, food, music, and a little unexpected magic. If you’d like to explore how close-up entertainment can add that extra sparkle to your event, let’s chat!